Expenses - what was the policy on that again?

Sometimes digging up the mission policy manual and finding a specific item can be a bit much.  So to hit the highlights on expenses Wayne Anderson has provided the following "cheat-sheet".  Perhaps that is a poor choice of words when it comes to expenses.  Thanks Wayne!

v       Approved taxable compensation (should NOT run through pcard, verify a PCF sent to payroll

•       Adoption costs – up to $5,000 per child
•       Approved travel for bereavement or sick leave – policy specifically says staff are to pay for the tickets personally and be reimbursed through payroll
•           Relocation funds
•           MK education including home school curriculum
•           College child visits to field – 2 per year
•      Travel to help child enter college – one time
•           MK at boarding school – travel 3 times per year
•           Deacon fund grants/benevolence
•           Dependent travel for home assignments upon DBM approval
•           Foreign income taxes
•           Rent for field housing, also mandatory expenses required by rental contract
•           Renovation costs when missionary vacates field housing if required by rental contract

       Personal costs that are not allowed

• Pet expenses
• Payment of mortgage for field housing owned by staff when on home assignment
• Note: if staff is renting the field housing, it is allowable to pay rent to retain the housing while on HA and expense to IMA
•  Hotels and meals for any personal stops when traveling home for home assignment
• Utilities for housing
•  Mileage for commuting
• Travel for a spouse or child who do not have a specific ministry assignment
•  Moving due to personal preference (ministry expense if RG or landlord require it)
•  Extracurricular MK education costs e.g. music lessons, field trips, sports.
•  Child care
•  Base rate for primary telephone

v            Other

•       Ministry expenses are defined as those which are directly related to the goals and objectives in a missionary’s job description.
•            Pcard is default tool for reimbursable expenses – not personal credit cards
•            All personal advances (for MAP or unusual travel) must be processed by National Office
•          All giving for ministry projects or IMAs should be processed through National Office
•          Honorarium checks to missionaries should be made payable to EFCA (if possible), sent to National Office for deposit
•          Noncash gifts must be approved by Donor Services